Privacy Policy

1. Introduction

Welcome to WeSimplifi (“we”, “our”, “us”). We are committed to protecting your privacy and safeguarding your personal data. This Privacy Policy explains how we collect, use, share, and protect personal information when you visit or use our website [wesimplifi.co.uk] and engage with our services.

2. Information We Collect

We collect personal information when you:

• Make enquiries via forms (e.g., contact forms).

• Sign up for communications (e.g., newsletters, updates).

• Interact with our website (e.g., through cookies or analytics tools).

Types of Personal Information may include:

• Name, email address, telephone number, company name, job title, and any additional details you provide.

• Non-identifying data such as IP address, browser type, device information, pages visited, referring/exit pages.

3. How We Use Your Information

We use personal data for purposes including:

• Responding to enquiries and requests.

• Providing, personalising, and improving our services (e.g., HubSpot implementation, integration, consulting).

• Sending relevant communications and updates (only if you’ve opted-in).

• Monitoring usage and analytics to improve website performance.

• Ensuring legal compliance and enforcing our Terms of Use.

4. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK-GDPR), our lawful bases are:

• Consent – when you’ve explicitly opted-in, e.g. to receive marketing communications.

• Legitimate interests – such as improving our services, protecting our site, or responding to client enquiries.

• Legal compliance – if required by law (e.g., for tax or audit purposes).

5. Cookies & Tracking

We use cookies and similar technologies to:

• Enable essential site functionality.

• Measure and improve performance (e.g., via analytics tools such as Google Analytics or HubSpot tracking).

You can control or disable cookies through your browser settings—though some features of the website may then become unavailable.

6. Data Sharing & Disclosure

We may share personal data with:

• Service providers: partners or tools we use (e.g., CRM, email, analytics, hosting).

• Legal or regulatory authorities: if required by law.

• Business advisers or service professionals: under confidentiality obligations.

We do not sell your personal data to third parties.

7. International Transfers

We may transfer your personal data to servers or service providers located outside the UK/EEA. Where applicable, we’ll ensure adequate safeguards (e.g., Standard Contractual Clauses) are in place as required under UK-GDPR.

8. Data Retention

We keep your personal information only as long as necessary for the purposes set out in this policy, or as required by law. Retention periods may vary depending on the nature of the information and the context in which it was collected.

9. Your Rights

Under GDPR, you have certain rights regarding your personal data, including:

• Right of access — to request copies of your personal data.

• Right to rectification — to correct inaccurate or incomplete data.

• Right to erasure (“right to be forgotten”) — in certain circumstances.

• Right to restrict or object to our processing.

• Right to data portability — to obtain and reuse your data across services.

• Right to withdraw consent — where consent was the legal basis.

To exercise any of these rights, please contact us using the details in Section 11. We aim to respond to requests within one month.

10. Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, disclosure, or destruction. While we strive to protect your data, no system can be absolutely secure—please be cautious in sharing sensitive information online.

11. Contact Us

If you have any questions, concerns, or requests regarding your personal data or this policy, please get in touch:

WeSimplifi
Email: willlench@wesimplifi.co.uk
Address: 120 Beechcroft Rd, London SW17 7DA, United Kingdom

12. Changes to This Policy

We may update this Privacy Policy occasionally to reflect changes in our practices, legal obligations, or services. We will post the revised version on our website and update the “Last updated” date.